A simple resignation letter is the best resignation letter. One of the worst things you can do in a resignation letter is over-complicate things. Going into too much detail or writing lengthy paragraphs about the good times (or the bad ones) is a waste of your energy and is unnecessary for a formal legal document. If anything, extensive letters may cause tension.
You may feel the need to explain your choice to leave – this is not necessary. Your business is your business and you can do what you want with your own life.
Assertiveness goes a long way, particularly in written documents; employers want to read things quickly, put forward the relevant paperwork and move on. It is best to keep your letter simple, direct and professional.
Here is a basic outline of the structure of a resignation letter:
YOUR FULL NAME
Concise notice of resignation from your position in the company.
Give your notice, including your notice period and leaving date.
Express your thanks for your employment and what you feel you have gained from your time working with the company.
Reassure the company that you will tie up any loose ends and tend to any responsibilities before you leave, making the transition as smooth and easy as possible. You could also offer to help find a replacement or train the new employee when they start the job.
One last thank you.
All the best / Yours Sincerely
YOUR FULL NAME
That wasn’t so bad, was it? Asking for what we need can be really difficult, but staying professional and focused in our approach will never fail to impress, and give you a glowing reputation as someone who is level-headed, assertive and flexible.
The Fair Work section of the Australian Government website outlines the practicalities of resigning from a job, making sure you are aware of all the details and formalities that take place when you leave a workplace, including information on notice periods and leftover paid sick leave.